COMMITMENT TO USER PRIVACY
PDA is committed to protecting your privacy. You can visit most pages on our website without giving us any information about yourself. But sometimes we do need information to provide services that you request. This document is designed to give a clear explanation of PDA ‘s data processing practices. Please see below for further information.
If you have any questions or concerns relating to PDA‘s website or would like to find out more about how we collect, store, or use your personal data, please contact PDA at:
PDA President & CEO
4350 East West Highway, Ste 600, Bethesda, MD 20814
Phone number: +1 (301) 656-5900
The Parenteral Drug Association (PDA) is the leading global facilitator of science, technology, and regulatory information. PDA creates awareness and understanding of important issues facing the pharmaceutical and biopharmaceutical community and delivers education for the community. PDA is committed to developing scientifically sound, practical technical information and expertise to advance pharmaceutical/biopharmaceutical manufacturing science and regulation so members can better serve patients.
PDA has offices in Bethesda, Maryland USA and Berlin, Germany, and has more than 10,500 members worldwide. Find out more here: https://www.pda.org/.
THE INFORMATION WE COLLECT AND THE PRIMARY PURPOSE FOR COLLECTION
The personal information you provide to PDA is being collected for legitimate business purposes, which include processing event registrations or responding to inquiries; keeping you informed about new events, products, or offers; and providing the best possible service to you. Whenever we process data for these purposes, we will ensure that we always take into account and respect your Personal Data rights. The provision of this information is voluntary. However, if you do not provide the information we request, we may be unable to process your event registration or respond to your inquiry. All information provided by you will be held in the strictest confidence according to data privacy regulations.
PDA will not use data for a purpose other than those agreed to by our data subjects (voluntary and community group members, staff, and others). If the data held by us are requested by external organizations for any reason, this will only be passed if data subjects (voluntary and community group members, staff, and others) agree. Also, external organizations must state the purpose of processing, agree not to copy the data for further use, and sign a contract agreeing to abide by GDPR and PDA Data Protection Policy.
We will only collect the personal information that is necessary for the purposes mentioned above. These purposes include, but are not limited to, the following:
- Full Name and Job Title
- Company Name and Address
- Phone and Fax Number
- Email Address
- Interest Areas and Preferences
PDA CHAPTER MEMBERSHIP
To provide our members with a personalized and valuable service, we operate several Chapters, which require membership. As outlined for the purposes above, we will also collect information from data subjects during the membership process.
When you visit our website, a cookie (a very small text file) is placed on your device. This information is used for the operation of the service, to maintain quality of the service, and to provide general statistics regarding use of PDA’s websites. If you choose to not have your browser accept cookies, you will be able to view the majority of our site; however you will not be able to register as a site member or log in to your PDA account.
PDA may log environmental variables, about your computer hardware and software, including, but not limited to:
- IP Address
- Browser Type
- Operating System
- Access Times
- Referring Website Addresses
Cookies set by visiting the PDA website
|ASP.NET_SessionId||Contains information about the browser session and enables visitors to log into the website.||Session|
|SF-TokenId||Used by website Content Management System to Handle the claims token (claims authentication mode).||118 minutes|
|sf-trckngckie||Used by website Content Management System to identify the page visits.||180 days|
|AuthCookie||Contains information about Single sign-on and enables visitors to log into the website.||Session|
|LandingPage||Used by Google Analytics to identify the page the user landed on while visiting the website.||Session|
|YSC||Used by YouTube (Google) for storing user preferences and other unspecified purposes. Read more||Session|
|_ga||Google Analytics cookie, used to distinguish users. Read more||Decided by Google (2 years)|
|_gid||Google Analytics cookie, used to distinguish users. Read more||Decided by Google (24 hours)|
|_gali||Google Analytics cookie, used to specify user’s country.||Decided by Google (30 seconds)|
|_gat||Google Analytics cookie, this cookie does not store any user information, it’s just used to limit the number of requests that have to be made to doubleclick.net.||Decided by Google (10 minutes)|
|_hjIncludedInSample||Hotjar cookie. This session cookie is set to let Hotjar know whether that visitor is included in the sample which is used to generate funnels.||Decided by HotJar (365 days)|
|FedAuth, FedAuth1||The FedAuth cookie. This session cookie is set so SharePoint can keep track of who the user is and what they can access.||Session|
INFORMATION SHARING: WITH WHOM WE INTEND TO SHARE INFORMATION AND WHY
PDA adheres to a strict policy according to which we do not rent or sell our customer e-mail lists. We may share your personal information with professional organizations (our event sponsors/exhibitors) to promote similar products and services related to your area of interest. For a specific event, you will be asked in advance for your consent to share your personal information with our event sponsors/exhibitors. If you do not give your consent, your information will not be shared. If you do not consent to share your personal information with third- party organizations for any purpose, please email email@example.com.
No list supplied by PDA may be used by anyone other than for the confidential use of the original intent.
LINKS TO OTHER WEBSITES
SURVEYS AND PROMOTIONS
From time to time, PDA may run surveys and promotions and may request information from customers as part of these. Participation in these surveys and promotions is entirely voluntary.
PDA respects your right to privacy. We ensure all data is managed lawfully, fairly, and transparently. When we use third parties to acquire personal data from our customers, we hold those parties to the same high standard and the same legal requirements.
According to the General Data Protection Regulation (GDPR), you have a right to be forgotten. You also have the right to request your personal data and information related to PDA’s privacy protection policies and processes. Please email us at firstname.lastname@example.org for assistance with any of the above requests.
Appropriate technical and organizational measures are taken against unauthorized or unlawful processing of personal data and against accidental loss or destruction of data.
PDA takes all necessary precautions to protect your information and is compliant with PCI (credit card processing compliance) requirements. When users submit sensitive information (e.g., a credit card number) over the Internet, we protect it using encryption, such as the Secure Socket Layer (SSL) protocol. Access to all of our users’ information is restricted in our offices. Only employees who need the information to perform a specific task, such as processing an event registration, are granted access to personally identifiable information. The servers on which we store personally identifiable information are kept in a secure environment.
CORRECTING, UPDATING, OR REMOVING YOUR PERSONAL INFORMATION
PDA will make every attempt to keep your personal data accurate, complete, and up to date. If your personal information is incorrect or changes, or if you no longer wish to receive information from PDA, we will endeavor to correct, update, or remove your information as swiftly as possible.
With respect to Registration Information (as defined in the section titled “Protection of your Personal Information”), you may make changes/updates to your personal information by linking to your account at Edit Your Account. Here, you will be able to view your personal information that PDA has on file and make any necessary changes. You may also access and correct your Personal Information and Privacy Preferences (such as specifying whether you wish to receive promotional communications) by writing PDA at:
Parenteral Drug Association
Attn: Data Privacy
4350 East West Highway, Suite 600
Bethesda, MD 20814
or by emailing: email@example.com
Please include your name, address, and/or e-mail address when you contact us. In your correspondence, please indicate with as much detail as possible the location on the website or otherwise where you provided your Personal Information.
NOTIFICATION OF CHANGES
PDA reserves the right to amend the Privacy Notice. In such case, the ‘last updated’ date will be amended accordingly and you will be informed via statement prominently displayed on the website.
DATA STORAGE AND RETENTION
The personal data we retain is stored on PDA servers and on the servers of cloud-based database management services located in United States and Germany. PDA retains data for the duration of the customer’s or member’s business relationship with PDA. PDA discourages the retention of data for longer than it is required. All personal data will be securely deleted or destroyed by the lawful period of seven years. During this time, this data will be held in secure storage and destroyed.
For more information on where and for how long your personal data is stored, and for more information on your rights of erasure, please contact the PDA at firstname.lastname@example.org.
CANADA’S ANTI-SPAM LEGISLATION
PDA has taken all reasonable steps to comply with Canada’s Anti-Spam Legislation (CASL). We only email contacts with whom we have had a business relationship within the last two years, individuals who may have inquired about an event in the last six months, or individuals who have opted in to receive our promotional marketing communications. Should you receive an unsolicited email from PDA, please email email@example.com and we will remove your details from our promotional email database within 48 hours.
The Internet is a global environment. The data that we collect from you may be transferred to, and stored at, international destinations, including destinations outside the European Economic Area (“EEA”). It may also be processed by international staff or data processors outside this area, who may be engaged in, among other things, the fulfilment of your order, the processing of your payment details, and the provision of support services.
If you do not consent to this transfer, storing, or processing of your personal information, please email firstname.lastname@example.org indicating your wishes.
If you no longer wish to receive newsletters or other promotional emails or printed promotional materials, you may opt out of receiving these communications. You may opt out of promotional emails by following the unsubscribe link placed in the footer of the promotional email. If you want to opt out of receiving printed promotional pieces, please return the printed piece to us with “unsubscribe” marked on it. Or, you can simply contact email@example.com and ask to be unsubscribed from promotional communications.
INFORMATION ABOUT CHILDREN
The PDA Website, Services, and Materials are intended for professionals in the pharmaceutical industry. PDA does not knowingly collect any personal information from anyone under 13 years of age.
REFER A COLLEAGUE
If a user elects to use our referral service for informing a colleague about PDA and the benefits of membership, PDA will collect your e-mail address and the colleague ‘s email address and will send an email to that colleague’s address inviting that individual to visit pda.org and providing more information about PDA membership. PDA will also retain your e-mail address and the colleague’s email address and will use the colleague’s email address to contact the colleague with occasional items that may be of interest to potential members. The referred colleague can contact PDA and opt-out of these messages at any time by emailing PDAmembership@pda.org.